As previously stated, the most common tendering method for capital works projects is the process, which entails obtaining registrations of interest and shortlisting the most suitable tenderers.
Projects over $100,000
Guidelines for tendering procedures on capital works projects in excess of $100,000 are:
- An indication of the scope and size of the project should be included in the advertisement, but omitting any reference to estimates for the works.
- They be advertised through the Victorian Government's whole of government advertising contract, plus in Regional Newspapers if appropriate.
- A shortlist of tenderers will then be prepared from the registration of interest using agreed key selection criteria.
Key Selection Criteria
Key selection criteria for shortlisting contractors who have registered their interest in a project include but are not necessarily limited to:
- Compliance with the mandatory requirements set out in regard to the revised Ministerial Directives
- Compliance with the mandatory requirements in respect of the Victorian Government’s Victorian OH&S and Industrial Relations policy
- Building practitioner number
- Affiliation
- Relevant experience
- Current workload
- Financial status
- References
- Size and structure of company
- Nominated personnel
- ACN and ABN
- Certified VIPP plan.
Number of Tenderers
The Department will normally include between 3 and 6 tenderers on a short list and generally will not be prepared to approve the acceptance of a tender where fewer than three competitive tenders have been submitted.
However, approval may be given in exceptional circumstances such as:
- When the urgency of the work is of overriding significance, for example, items of building safety or when an engineering facility has completely broken down and its replacement is imperative for the delivery of services to the patients/clients and staff
- Where there are fewer than three firms who are capable of handling the particular project
- When fewer than three tenders have been received in response to an advertisement and the tenders are within 10% of the agreed estimate.
If no tenders/quotations have been received the Health Service/Agency should discuss the situation with officers of CMB.
