A Master Plan Study should also undertake the following activities:
Review the Planning Brief, Service Plan and Business Plan to develop a comprehensive understanding of the Services and functions to be provided and the manner in which they are to be delivered. Any changes to the Planning Brief that may arise during the Master Plan Study should be documented, including reasons, and approved by DHS (Program and Region) and the Health Service/Agency. Such amendments may be due to changes in demographics, government policy, private developments etc.
In accordance with the Service Plan and Planning Brief departmental/ functional area requirements are to be developed utilising DHS benchmark data and are to include data on existing floor areas occupied by the respective department/functional area. Refer to the Figure: Example of Area Allocation by Facility or Department.
The Master Plan Study will also include relationship diagrams that identify the physical and functional links between departments, hours of use and public accessibility. Requirements for vehicles, goods and people movement systems, car parking and any special external requirements as identified in the Planning Brief are to be incorporated into this document.
Ensure that consideration is given to the area implications of any changes in the delivery of engineering services.
Example of Area Allocation by Facility or Department
|
Department/Functional Area Table |
||||||||
|
Existing |
Proposed |
|||||||
|
Existing Facilities |
Scope of Existing Services |
Level of Service* |
Ex. Fac. Location |
Existing Area (m²) |
Proposed Services |
Level of Service* |
Scope of proposed and/or potential services |
Area Rq'd (m2) |
|
Day Procedure Unit |
1 Procedure Room 1 Scope Room 11 Trolleys 10 Recliners |
2 |
B1-2nd
B2 2nd |
390 120 |
Day Proc. Unit
|
2
|
2 Procedure Room 1 Scope Room 30 Recovery Places |
550 |
|
Operating Theatres CSSD |
3 with 8 Recovery Places All hospital sterilisation |
3 |
B2-2nd
B2-2nd |
700
200 |
Operating Theatres CSSD |
3 |
2 with 6 Recovery
All hospital sterilisation |
600
200 |
|
Diagnostic Radiology MR1 |
2 x screening room 1 x ultrasound CT MRI Unit |
2
- |
B31
B30 |
505
156
|
Radiology
MRI |
2
1 |
2 x screening room 1 x ultrasound 1 x CT 1 x mammography MRI Unit |
600
120 |
* Reference for level of Service should be included using the State/National benchmark.
The objectives for undertaking an asset review assessment are:
The process required for undertaking as assessment of existing assets either as part of a Master planning exercise or for some other purpose are as set out in Capital Development Guideline 1.3 Asset Assessment Guideline.
The Site Investigation will need to record and assess the relevant information and influences affecting planning and development on the site. A holistic approach is expected to avoid unexpected surprises later in the life of the project. This will include the analysis of general disposition of existing facilities/buildings on site to give an indication of the overall layout, eg:
The Site Investigation will need to assess the capacity of the site to accommodate additional facilities, future expansion and/or identify assets potentially surplus to requirements.
In some projects the Site Investigation may entail a site selection process. In these instances the assessment of each site will need to consider items highlighted for each site.
It is essential that at this stage a qualitative and quantitative identification of any potential additional work is made which may be associated with the development of the project eg:
In the development of options, management and capital works options need to be identified and examined. For example, schedules of activities, joint use of space and temporary or rental facilities may satisfy the service need.
These options should reflect the Planning Brief and acknowledge the physical and functional condition of the existing facilities as identified in the previous steps. Any provisions that needs to be made for future development needs to be clearly identified.
Options are developed in Master Plan form to the point that their broad physical, staging, service delivery, operational and capital and recurrent financial implications are identified and can be evaluated against one another.
Plans should be prepared at a suitable scale, no smaller than 1:200 (refer to the Master Plan Report Checklist for details regarding drawing scales), and developed to a level which clearly describes departmental floor areas, traffic circulation patterns, level of new and alteration works and future expansion.
As part of Master Planning a matrix should be developed that details the evaluation criteria agreed by the PCG and the performance of each of the options against each of the criteria. The consultants are to rank the options and present the evaluation to the Project Control Group for consideration and assessment. The PCG will generally instruct the consultants to either:
The future work will entail activities described below.
Engineering services generally include:
Investigate existing services and assess their adequacy and appropriateness to current and future needs. Consideration should be given to the practicality and need for maintaining or upgrading existing services and any statutory requirements (eg two sources of supply, emergency back up).
Develop options for meeting future service needs. Emphasis is placed on solutions that are cost effective, readily maintained, flexible and can be implemented with minimal disruption.
Particular attention has to be given to energy efficiency and reliability. Alternative energy systems should be examined that achieve consumption savings and reduction of greenhouse gases.
Consultants will assess and recommend an action plan to implement the recommended Master Plan proposal(s). This will reflect the priorities and strategy plans for the achievement of goals and objectives sought through the agreed Planning Brief. A Value Management Study may be required on the preferred option(s).
This action plan will also allow for staging issues associated with relocation works and commissioning of new services.
The Project Control Group will endorse the proposed action plan prior to undertaking further design activities.
A Master Plan Study report summarises the Master Plan Studies outcomes, main options, the preferred development option and the costs and benefits and issues for each option.
Master Plans should anticipate changes to an Agency’s physical form over an extended period. Reviews of Master Plans are required when that Agency’s role and function are altered or evolving and/or problems are being experienced through changes in modes of service delivery or from aging building and infrastructure.
Drawings and the report are required to describe the provisions for change and show such things as location of functional and activity areas, buildings, major circulation patterns, areas and directions of growth, consolidation or shrinkage and so forth.
The scope is to identify buildings and site development features including movement systems. The report should assess and describe the existing facilities in line with the requirements of The Asset Assessment Guidelines. It should reflect the needs of proposed developments and future site requirements and explain how the recommended option can be accommodated with indicative costs to a Cost Plan A level. While adhering to the government policy, the report should indicate in broad terms the Environmentally Sustainable Design improvements to be included in future developments emanating from the Master Planning exercise.
The scope is to identify major plant and equipment and the trunk reticulation systems. This report should assess and describe the existing engineering services in terms of age, condition and capacity broadly in line with the requirements of the Department’s asset assessment guideline. It should reflect the needs of proposed developments and future site requirements and indicative costs at Cost Plan A level. While adhering to the government policy, the report should indicate in broad terms the Environmentally Sustainable Design improvements that should be considered in future developments emanating from the Master Planning exercise.
Preliminary departmental floor layouts at a scale of 1:200 and a site plan are usually sufficient, together with preliminary estimates for each discrete component in proposed new buildings and works. Areas should be tabulated for all accommodation proposed.
For the preferred option(s) cost plan ‘A’ is to be developed along with recurrent and operational costs.
The Cost Plan A should be prepared according to the Department requirements and include:
For capital projects in excess of $250,000, the Department engages a Quantity Surveyor for cost planning services independently from other consultants. The Cost Plan A should reflect the anticipated Total Estimated Investment (TEI) (refer Cost Plans Guidelines 2.3 for more details).
Any special equipment items shall be independently listed and costed (eg Linac, MRI unit, CAT Scanner etc). Such costs are to include supply and fit. Imported equipment also should identify lead times, and financial risk arrangements (eg fluctuation in currency exchange rates).
A timetable shall be prepared that reflects the strategy/action plan for the implementation of any projects and an associated cash flow projection that incorporates any timing constraints which may be imposed by associated works or other relevant factors.
The Development Program must incorporate the government approvals process and may entail various projects to be implemented over various stages.
The complete Master Plan Report format requirements are detailed in the Consultant’s Checklist, which is supplied in a word format and is to be included in the Master Plan Report.
The report is to be reviewed and quality assurance checked by the Project Manager prior to submission. The document is to be completed, certified and signed by the Principal Consultant and endorsed and signed by the Consultant Project Manager.
The role of the Project Control Group during the Master Plan Phase is to initially consider and endorse the Master Plan Study. This endorsement is not a commitment for the implementation of a specific capital project. This will be subject to the availability of capital funds and priority within a State, Program and Regional context.
Once endorsed by the Project Control Group, the Master Plan Study is to be submitted for evaluation and approval by the Department regional, program and Capital Management staff. Formal notification of the Department approval is provided by the Regional Director.
In most instances, approval will enable the project to proceed with a Feasibility Study that utilises the preferred development strategy.