In order to ensure that the best available properties are purchased for delivery of human services, organisations should prepare a purchase brief identifying key selection criteria to be satisfied by the property e.g.
In order to determine the current condition of property identified for purchase and its adaptability for the proposed use, organisations are to obtain a written report on the property from an architect.
The report is to comprise identification of all defects and outstanding maintenance, a drawing providing an indicative scheme for adapting the property for the proposed use, and a budget estimate of the cost to repair defects and undertake adaptation works.
Organisations should consult with the local planning authority immediately a property is identified to determine whether planning approval is required.
Ideally, organisations should only seek property within planning zones for which the proposed use is a compliant use under the local planning scheme and for which a planning permit for "use" is not required; rather than in planning zones for which the proposed use is a permitted use but for which an application for planning approval for "use" will have to be made.
In order to manage the risk that property might be acquired but planning approval not obtained, organisations should endeavour to have contracts of sale made conditional on obtaining planning approval. A 90 day settlement should be sought to allow sufficient time to obtain planning approval (contracts are to be void if planning approval is not secured within 90 days).
As contracts for sale of property offered at Public Auction are usually unconditional, organisations should attempt to secure the property by private negotiation prior to auction date. If unsuccessful, organisations can bid at auction but only if the property is located within a planning zone for which the proposed use is a compliant use and planning approval is not required.
If planning approval is required, organisations must ensure that local authority procedures are understood and followed. Planning authorities have literature available explaining procedures for preparation and lodgement of submissions for planning approval; and on procedures for appeal if approval is not granted.